Oxygen

The idea of writing a notice is to draw attention to something or some event that would take place. All the required information must be given in a simple, concise, attractive manner so that people notice it.

A notice conveys information in a comprehensive manner. It is usually an advance information about

·                      A happening

·                      General instructions

·                      An event.

·                      A function.

·                      An inauguration.

·                      A programme.

It could also be

·                      A notice for Lost or Found.

·                      Public notices regarding.

A well written notice shows a students skill of organization and presentation of matter as well as language accuracy.

·                      Format of a well written notice.

·                      A box to be drawn.

·                      Name of the institution or organisation.

·                      The work NOTICE.

·                      Date of issue.

·                      Relevant content - should answer questions like What, When, Where, For Whom.

·                      Name and designation of issuing authority.

·                      Important - content should not be more than 50 words.

Here is an example.

You are Seetha Prakash, the Editor of your school magazine. You want to hold an interclass competition to collect poems and short stories for the school magazine before the end of August. Your theme this year is 'Children'. Draft a notice for the student's notice board inviting entries, in not more than 50 words.

Some Tips to Write a Notice

Use the rough work space to plan out your notice. Remember it has to be written within the stipulated word limit.

·                      First make a note of all the important details that have to be included in the notice

·                      Then write out the notice. Count the words. If it exceeds 50 words, find ways to cut it without forsaking the important details. If less, make sure you have not left out anything important. Through trial and error bring it to the word limit

·                      Improve upon it till you are satisfied that it is an attractive notice that no one will fail to notice

·                      Finally make sure your notice has

- An attractive, suitable heading

- The signature and designation of the person writing the notice

- The date of issue

- Other relevant details pertaining to that particular notice like

time, date, venue, who canparticipate, what it is about, etc.

·                      Finally write out the fair draft

Now, work out these exercises on your own.

You are Vinay Srinivasan, the Secretary of the Cultural Society of your school. Your school has been asked to present a programme on the All India Radio on the popular show 'Children's World'. Write a notice in not more than 50 words for your school notice board inviting interested students for an audition on 10th May at 9.30 a.m. in the school Auditorium. Ask them to prepare a variety of items on the theme 'Adventure'. The selection would be made by the famous radio presenter, Sheila Ramesh.

The notice is a colourful and arresting (interesting) information put up on the notice board to attract the attention of a particular target group. It must convey all relevant information.

Guidelines

Format of Notice writing

·                      Date of issue (to the left)

·                      Heading (should contain the key point and draw attention)

·                      The matter, including date details

·                      Signature (to the left)

·                      Designation (to the left)

·                      Stick to word limit

·                      If any of the above points are missing upto 2 marks can be deducted

Points to remember

·                      Do your rough work.

·                      Pick out only key points from the question.

·                      Add only necessary details like date, place and time.

·                      Do not add any extra information.

·                      Make it visually appealing by highlighting key points, using irregular line and length and using catchy phrases.

·                      Word limit includes everything you write in the given box.

·                      Do your rough work.

·                      Pick out only key points from the question.

·                      Add only necessary details like date, place and time.

·                      Do not add any extra information.

·                      Make it visually appealing by highlighting key points, using irregular line and length and using catchy phrases.

·                      Word limit includes everything you write in the given box.

Example

Notice writing is introduced in the first unit Health and Medicine. You are asked to write a notice on the arrival of Life Line.

2.1.2004                                         
                                                                  Hospital on Wheels
                                 Lifeline Express is coming to our Village on 13.1.2004
                                           Treatment given: Polio, Cataract, Ear Problems

Venue: Khalari
Dates: 14, 15, 16
Time: 8 a.m. - 12 p.m.

Patients must bring attendants. Accommodation for both will be provided

Contact
XYZ
Station Master

Example

Write a notice for the school notice board informing students about school inspection to be held on June 1^st 2004 by the District Education Officer. The notice should be less than 30 words asking for punctuality, cleanliness and discipline.

28.1.2004

                                                               A.M.S. Public School 
                                                         Attention! School Inspection

                                                               A.M.S. Public School
                                                         Attention! School Inspection

The District Education Officer is going to inspect the School on 1^st June. Students are requested to come in clean uniforms, be punctual and disciplined.

The Principal

Example

You are the secretary of the Staff Association of NGP Public School. You are planning a trip to Brindavan Gardens, Mysore for the teachers. Write a notice giving details of the trip. Add any other relevant information. Word limit is 35.

29.1.2004

STAFF PICNIC

A picnic to Brindavan Gardens, Mysore has been planned.
Date - 8.2.2004
Departure - 7a.m.
Arrival - 6p.m.

Rs. 500 to be paid to the undersigned on or before 5.2.2004

XYZ

Secretary Staff Association